Support Assistant - Administrative

Local Unit

Risk Management unit Brazil is seeking a proactive support assistant to join a fast-paced technical safety consultancy at the cutting edge of risk analysis techniques.

This a great opportunity to join a motivated team that is a trusted voice to tackle global transformations and challenges, helping our customers in achieving the safety of their assets and operations.

As part of an experienced and collaborative team, the support assistant will be daily immersed on challenging subjects and projects together with the technical team.

The Risk Management team in Brazil provide a wide range of advisory safety engineering and risk management services to the energy industry, for CAPEX and OPEX projects, in Brazil and worldwide.

Energy Systems Risk Management South America team is recruiting a support assistant to execute the following activities :

• Ensure that the work or duties performed are in accordance with instructions, guidelines and quality requirements of the organization and the instructions of the line management
• Carry out finance administrative duties, such as invoicing and control of accounts receivable
• Support administrative activities, such as documentation control of risk management section projects
• Support in bidding processes and systems
• Supporting the Managers in market and sales support
• To be responsible (to collect, generate and send administrative, legal and other documents) for Project’s support documentation
• Actively support Project managers (PM) on the following activities (out of technical part) : Original set data in Internal tools Proposal / Project progress weekly and monthly updates Prepare and / or check Invoicing interface with customers Invoice follow up interface with Project manager Call for invoice and drafted invoice check interface with cost controller Responsible on monthly delivery interface with PMs and Cost Controller
• Project Analysis, support on internal agreements Subcontractors hours control cross check with project budget and Section provision Support on ART elaboration Support with comparison among expected and actual hours spent
• Maintain the confidentiality of Clients' business, processes, designs, developments and documentation at all times

DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion.

Diversity is fundamental to our culture and we invite you to be part of this diversity.

Position qualifications :

• University degree or under graduation
• Proficiency with Microsoft 365 tools Excel, Word, PowerPoint, Teams and digitalization mindset
• Previous experience of at least 2 years as Administrative Assistant, or similar
• Portuguese language speaking / writing proficiency is mandatory
• Advanced English skills required, written and verbal
• Broad awareness / understanding of general / best practice finance processing flow and steps, and familiarity with compliance and legal finance processes in Brazil

Personal :

• Focusing on delivering the result on time, ability to work within tight deadline
• Excellent communication skills, verbal and in writing
• Ability to completely undertake activities with limited supervision
• Ability to work on a team effectively and efficiently, but also be able to show effectiveness when working individually
• Eager to learn and develop
• Demonstrated technical skills including : attention to detail, critical thinking, problem-solving and time management skills
• Organised and logical, capability to follow-up on issues